🚴 Cycling events
Volunteer management
for cycling sportives
Coordinate feed station crews, junction marshals, mechanical support, and finish line volunteers — across multiple shifts, multiple routes, and a team that only needs to be in one place for a few hours each.
Sound familiar?
You have three feed stations that each need a different team at different times, twelve junction marshals who are only needed for two hours each, and a broom wagon crew who don't know their start time because it depends on the last wave. It's all in a spreadsheet with colour-coded cells that only you understand.
Every role, one rota
From the registration desk to the broom wagon, EventRota keeps your entire sportive team in one organised place.
Feed station teams
Each feed station needs a setup crew early in the morning, an active team during the ride, and someone to pack down at the end. Manage all three as separate shifts — different people for each.
Junction marshals
Assign a marshal to every key turn, tricky junction, and road crossing on the route. They're only needed for a few hours — assign them to the exact window, not the whole event.
Mechanical support
Roving mechanics on motorbikes or in vehicles, and static mechanical support at feed stations. Keep them on the same rota as the rest of your team.
Broom wagon & tail vehicles
The broom wagon crew follows the last riders and supports anyone who abandons. Assign driver and assistant per shift — they may need rotating if the ride runs long.
HQ & communications
Race HQ needs a team throughout the day — radio control, results, participant tracking, and welfare contacts. A separate set of positions on the same event.
Start, finish & car park
Registration, baggage drop, finish line crew, medal team, and car park marshals — the largest group on the day, and the most often under-planned.
How your sportive comes together
Create your sportive
Set up the event with your date and define your shifts — early setup, wave 1 start, main field, late starters, pack-down. Add a second route if you run a 100km and a 60km on the same day.
Map every position
Add a position for each role: Registration 1–4, Car Park, Junction Marshal 1–12, Feed Station 1 Setup, Feed Station 1 Active, Feed Station 1 Pack-Down, Mechanical Support (roving), Broom Wagon Driver, Broom Wagon Assistant, HQ Radio Control, Finish Line 1–3. Save as a template to reuse next year.
Invite your volunteers
Send email invites to your club's volunteer list, local cycling club members, or past helpers. Everyone marks which shifts they can do — you see confirmed availability before you start assigning.
Fill the rota
Assign people to positions. A volunteer who can only do the morning shift won't appear as available for the afternoon pack-down. Spot uncovered positions instantly and fill gaps before race day.
Brief and publish
Upload the route map, marshal briefing, radio protocols, and emergency contacts. Publish the rota and notify everyone by email — each volunteer sees their exact position, shift time, and all their documents.
Built for the way sportives actually work
Shift-based assignments
Your feed station setup crew, active team, and pack-down crew are different people. Each is a separate shift. Assign the right people to the right window — not the whole day.
Advance availability
Volunteers confirm which shifts they can cover weeks before the event. You find out about drop-outs before race day — not when the early wave is already rolling.
Marshal briefing documents
Upload the route map, marshal briefing, radio protocols, and emergency contacts. One click notifies your whole team — every volunteer downloads their documents from their personal event page.
Reuse year on year
Save your full position set — all your feed stations, junction marshals, support roles — as a template and apply it next year in seconds. Update positions for route changes without starting from scratch.
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Ready for this year's sportive?
Free for up to 10 people per event. Set up your event, coordinate your volunteer team, and brief everyone — all in one place.
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