Team management
Get the right people
on your event team
From the first invite to the day of the event, EventRota keeps your participant list organised and everyone in the loop.
Three ways to build your team
Use whichever approach fits your event — or all three at once.
Email invites
Add people by name and email. They receive a personalised invite with an accept/decline link. Accepted invites automatically create their account and add them to the event.
Join link
Share a public link anyone can use to join your event. Great for social media or WhatsApp groups. People enter their name, verify their email, and they're in.
From your org
If you have regular volunteers in your organisation, add them to an event from your existing roster — no re-inviting needed.
Everything in one people tab
Invite status at a glance
See who has accepted, who has a pending invite, and who hasn't responded yet. Resend an invite with one click.
Availability summary
For each participant, see how many shifts they've marked as available and how many they've been assigned to — right in the people list.
Paste from a spreadsheet
Copy a column of names or emails from a spreadsheet and paste them in bulk. Tab-separated columns give you name + email in one step.
Reusable org roster
Volunteers who join one event are saved to your organisation's pool. Future events can add them in seconds — no re-entering details.
What your volunteers experience
Once someone joins your event, they get a personal attend page — no admin access, just their own view of the event.
Build your team today
Free for up to 10 people per event. No credit card needed.
Get started