Free tools
Event planning calculators
Free tools to help you plan staffing, logistics, and communications for any event.
Volunteer Shift Planner
Enter your event duration and positions to calculate minimum volunteer headcount per shift.
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Event Staffing Calculator
Get recommended volunteer-to-attendee ratios by role based on your event type and size.
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Volunteer Catering Calculator
Calculate meals, snacks, and drinks quantities needed based on volunteer count and shift length.
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T-Shirt & Kit Quantity Calculator
Predict size distribution for volunteer kits from a headcount. Never over- or under-order again.
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Comms Planner
Assign radio channels to teams and generate a printable comms card for event day.
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Volunteer Expenses Calculator
Estimate total volunteer costs — travel, meals, kit, accommodation — and see the budget impact per head.
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Ready to manage your event?
EventRota handles rotas, team invites, documents, and updates — all in one place. Free to use.
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