Volunteer Catering Calculator
Estimate the food and drink quantities needed to keep your volunteer team fuelled.
Estimated quantities
Packed lunches
2 per person (full day)
40
Snack portions
Every 2 hours
80
Water
0.5L per person/hour
80L
Hot drinks
Every 3 hours
60
Planning tip
Add a 10–15% buffer to account for no-shows, dietary swaps, and unexpected arrivals. Always check dietary requirements in advance.
Track your volunteers in EventRota
Know exactly how many people are on each shift before you order catering.
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