Venue map
Give your team a map of
the whole venue
Mark entrances, medical points, toilets, catering, meeting areas — anything your team needs to find on the day. Volunteers see the full venue map with a colour-coded key, right on their phone.
For event organisers
Click to place. Group by colour.
Click anywhere on the map to drop a pin and name it. Choose a colour to group related points — all your medical pins in red, all toilets in blue, all entrances in green. The legend is built for you automatically.
Click to place
Click anywhere on the map to add a point. Type a label, pick a colour, and save — it appears instantly.
Colour groups
Points of the same colour are grouped together in the legend. Rename each group — "Medical", "Facilities", "Catering" — whatever fits your event.
Numbered within groups
Each colour group auto-numbers its pins (Medical 1, Medical 2…) so volunteers can cross-reference the map and the key at a glance.
Saved orientation
Rotate the map to match your venue layout and it stays that way for everyone. The bearing, zoom level, and centre are all saved.
For volunteers
Everything labelled, everything findable
Volunteers open the Venue map tab on their event page and see the full site — colour-coded pins with a clear key below. Tap any item in the key to jump straight to it on the map.
Full venue overview
Every pin your team placed is visible in one map. Volunteers get the full picture without needing a separate PDF.
Tap to find on map
Tap any item in the legend and the map flies to that pin and highlights it — ideal for finding a specific point quickly on a busy event site.
No app needed
The venue map works in any mobile browser. No download, no login required — just the link they already have.
No app or download needed
The venue map loads in any mobile browser. Volunteers access it from the same link they use for their shifts — nothing extra to install.
Venue map vs. position map — what's the difference?
EventRota has two maps that serve different purposes. Most events use both.
Venue map
This pageA site-wide reference map for the whole team. Shows toilets, entrances, first aid, catering — anything anyone might need to find. Every volunteer sees the same map.
Position map
A personalised map showing where each volunteer's assigned shifts are located. Only their own positions appear, colour-coded by day and numbered by shift.
Learn about position maps →What organisers mark on the venue map
Common things event teams pin — grouped the same way you would in EventRota.
Medical & safety
- First aid post
- AED defibrillator
- Emergency vehicle access
- Muster points
Facilities
- Toilets
- Accessible toilets
- Water points
- Lost property
Entry & exit
- Main entrance
- Crew entrance
- Vehicle access gate
- Car park
Catering
- Volunteer catering
- Public food stalls
- Coffee cart
- Merchandise
Operations
- Event control
- Organiser meeting point
- Equipment store
- Briefing area
Spectators
- Main grandstand
- Accessible viewing
- Information desk
- Programme sales
Common questions
Can I have more than 8 colour groups?
The venue map offers 8 preset colours (red, orange, yellow, green, blue, purple, pink, and navy). Each colour is a group you can rename. Eight groups is more than enough for most events — and keeps the key readable on mobile.
Can volunteers edit the map?
No — only event managers and organisers can place or edit pins. Volunteers see a read-only view so the map stays authoritative and consistent for the whole team.
Does the venue map update in real time?
Pins saved by the organiser appear immediately the next time a volunteer opens the Venue map tab. There's no manual publish step.
What's the difference between the venue map and the position map?
The venue map is a site-wide reference — it shows shared infrastructure like toilets, entrances and first aid that every volunteer might need. The position map is personal — it shows each volunteer only the locations of their own assigned shifts.
Help your team find everything on the day
Free for up to 10 people per event. No credit card required.
Create your first event