Volunteer forms
Collect waivers, agreements
and extra info from your team
Build custom forms for each event — waivers to sign, medical information to collect, or questions only your event needs to ask. Volunteers complete them from their event page before the day.
For organisers
Build any form in minutes
Add fields one by one, set which are required, and publish when ready. Volunteers only see published forms — you can keep drafts private while you build them.
Five field types
Short text, long text, single choice, multiple choice, and agreement — the building blocks for any form you need to build.
Agreement / waiver fields
Add a waiver or terms block with a required confirmation checkbox. Volunteers must tick "I agree and confirm" before they can submit.
Multiple forms per event
Create as many forms as you need — a waiver, a medical form, a role preferences questionnaire. Each one is separate and independently publishable.
Lock after submit
For waivers and legal agreements, enable "lock after submit" so responses can't be changed once recorded.
Required forms
Mark a form as required and volunteers see a banner on their event page until they complete it. No chasing needed.
Draft until ready
Forms are hidden from volunteers until you publish them. Build and preview at your own pace without worrying about showing incomplete forms.
For volunteers
Simple to complete on any device
Volunteers see a Forms tab on their event page. Required forms show a banner so nothing gets missed. Answers are saved and pre-filled on return visits.
One tap from their event page
Forms live on the same page as the volunteer's rota and documents — no separate link, no separate login. Everything in one place.
Banner for required forms
When a required form is published, a banner appears at the top of the volunteer's event page. It disappears once they've submitted.
Answers saved and pre-filled
Volunteers can return and update their answers at any time (unless the form is locked). Previous answers are shown so they don't start from scratch.
Clear completion status
The tab shows a completion count (e.g. "Forms 1/2") so volunteers know at a glance what's outstanding.
For organisers
See every response in one place
The results page for each form shows every volunteer's answers side by side. Download a CSV to take the data wherever you need it.
Results table
One row per volunteer, one column per field. Submitted and pending responses shown together so you can see who still needs to complete the form.
CSV export
Download all responses as a spreadsheet. Useful for sharing waiver records, passing medical info to first aid, or processing dietary requirements.
Completion in the people table
The People page shows form completion status alongside each volunteer — green when submitted, amber when a required form is still pending.
What organisers use forms for
Common use cases across different event types.
Legal & consent
- Volunteer waiver / liability release
- Photo & media consent
- Under-18 parental consent
- Code of conduct agreement
Safety & medical
- Medical conditions & allergies
- Emergency medication
- Fitness to participate
- First aid certifications
Event logistics
- Role preferences or experience
- Car sharing availability
- Equipment owned (e.g. radios)
- Day-of contact preferences
Common questions
Can volunteers edit their answers after submitting?
Yes, by default — they can return and update responses any time. If you need responses locked (e.g. a waiver), enable "lock after submit" on that form and answers become permanent once submitted.
When do volunteers see a form?
Only when it's published. Forms in draft are invisible to volunteers, so you can build and adjust at your own pace. Publishing is a single toggle on the form card.
Can I have different forms for different events?
Yes — forms are per event. Each event has its own independent set of forms, so a waiver for one event doesn't appear on another.
Is there a limit on the number of forms or fields?
No — create as many forms as you need, with as many fields as each form requires.
Can I see which volunteers haven't completed a required form?
Yes. The results page shows pending volunteers at the bottom of the table. The People page also shows form completion status alongside each volunteer.
Collect what your event needs
Free for up to 10 people per event. No credit card required.
Create your first event