Free tools
Event planning calculators
Free tools to help you plan staffing, logistics, and communications for any event.
Time & Cost Savings Calculator
See how much organiser time and money EventRota saves your event — set your hourly rate, the admin tasks, and your volunteer count.
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Volunteer Shift Planner
Enter your event duration and positions to calculate minimum volunteer headcount per shift.
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Event Staffing Calculator
Get recommended volunteer-to-attendee ratios by role based on your event type and size.
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Volunteer Catering Calculator
Calculate meals, snacks, and drinks quantities needed based on volunteer count and shift length.
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T-Shirt & Kit Quantity Calculator
Predict size distribution for volunteer kits from a headcount. Never over- or under-order again.
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Comms Planner
Assign radio channels to teams and generate a printable comms card for event day.
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Volunteer Expenses Calculator
Estimate total volunteer costs — travel, meals, kit, accommodation — and see the budget impact per head.
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Ready to manage your event?
EventRota handles rotas, team invites, documents, and updates — all in one place. Free to use.
Create your first event