Free for up to 10 people per event
Who's doing what,
and when
EventRota is volunteer rota software for events. Build a rota of positions and shifts, invite your team, collect their availability, and send everyone their schedule — in one place, instead of a spreadsheet and a group chat.
No credit card. No subscription. Already have an account?
Built for
One rota, two views
You work in a grid of every position and shift. Each volunteer sees only their own shifts, on their phone. Change something in yours and theirs updates the same moment.
The organiser's view: every position against every shift, with gaps highlighted
You get the whole picture
Positions, shifts and people on one grid. Under-filled roles are flagged as you go, conflicts turn red, and one click fills the empty cells from whoever is free.
They get just their bit
Each volunteer gets a personal page — their shifts, where to stand, who to call, and any documents you've shared. In the app or in a browser, no download required.
Nobody has to be told twice
Invites, availability reminders, rota confirmations and change notifications are sent for you. You choose who gets each one.
What you can do with it
Everything below is included on the free tier — nothing here is held back for a paid plan.
Build the rota
Assign people to positions across any number of shifts and days — or auto-fill the gaps in one click.
Collect availability
Volunteers tap free or busy for each shift. You assign from a pool of people who have actually said yes.
See where you're short
Unfilled slots counted by position and by day, sorted biggest gap first — with who is still free to place.
Print or save a PDF
A rota for the noticeboard, a pack per volunteer, or a PDF to email — with maps and key contacts.
Show people where to go
Pin positions, entrances, medical points and catering on a shared venue map every volunteer can see.
Invite and manage the team
Email invites or a join link, a clear participant list, and a roster you can reuse across events.
Keep everyone informed
Announcements, documents and key contacts on every volunteer's page — and an email when it matters.
Give volunteers their hours
Each volunteer gets a personal report of events, positions and hours, as a branded PDF for references or awards.
From nothing to a published rota
Most organisers have their first event set up in under half an hour.
Create an event
Set the dates and venue, then add the positions you need filled and the shifts they run across.
Add your team
Invite volunteers by email or share a public join link. They set up a free account in one step.
Build the rota
Volunteers mark their availability; you assign them to positions, or let EventRota fill the gaps.
Publish & run
Everyone gets their shifts by email and on their phone. Print a copy for the noticeboard.
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Get started for free
Free for up to 10 people per event — no credit card needed. Scale up with a one-time payment per event when you need more.