Post-event volunteer feedback form
A structured feedback form to send to volunteers after your event. Short enough to get responses, detailed enough to be useful.
When to use this
- →Sending by email within 48 hours of the event while it is fresh
- →Handing out at the post-event volunteer debrief
- →Importing into a Google Form or SurveyMonkey for digital responses
- →Reviewing with your team before planning the next edition
Tips
- ·Send within 48 hours — response rates drop sharply after that
- ·Keep it to 10 minutes maximum — shorter forms get more completions
- ·Ask for specifics, not just scores — "what one thing would you change?" yields more than a rating
- ·Promise to act on feedback and report back — it shows you listened
- ·Anonymise responses before sharing with the wider team
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Post-Event Volunteer Feedback Form
Event details
Event: [Event Name] Date: [Date] Your role: [Volunteer's role/position]
How did we do? (1 = Poor, 5 = Excellent)
| Question | 1 | 2 | 3 | 4 | 5 |
|---|---|---|---|---|---|
| How clear was the information you received before the event? | ☐ | ☐ | ☐ | ☐ | ☐ |
| How well were you briefed about your role and responsibilities? | ☐ | ☐ | ☐ | ☐ | ☐ |
| How supported did you feel by your team lead on the day? | ☐ | ☐ | ☐ | ☐ | ☐ |
| How well organised was the event overall? | ☐ | ☐ | ☐ | ☐ | ☐ |
| How would you rate the volunteer experience overall? | ☐ | ☐ | ☐ | ☐ | ☐ |
Open questions
What worked really well from your perspective as a volunteer? [space for response] ________________________________________________________________________________ ________________________________________________________________________________ What was the most challenging part of your role on the day? [space for response] ________________________________________________________________________________ ________________________________________________________________________________ What one thing would you change or improve for next time? [space for response] ________________________________________________________________________________ ________________________________________________________________________________ Were there any resources, information, or equipment that would have helped you do your role better? [space for response] ________________________________________________________________________________ ________________________________________________________________________________
About you
Was this your first time volunteering at [Event Name]? ☐ Yes ☐ No Would you volunteer at this event again? ☐ Yes ☐ No ☐ Maybe Would you recommend volunteering at this event to a friend? ☐ Yes ☐ No ☐ Maybe Is there a different role you would like to try next time? ________________________________________________________________________________
Anything else?
Please share any other thoughts, comments, or suggestions below. ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________
Your details (optional)
Name (optional)
Email (optional)
Thank you for your time and for volunteering at [Event Name]. Your feedback genuinely helps us improve. Please return this form to [Name / email / collection point at venue].
Replace [bracketed text] with your own details before using.