Position templates
Set up your next event
in seconds, not hours
If you run the same type of event more than once, you know the pain of rebuilding the same position list every time. Templates let you save your standard roles and apply them to any event with one click.
How templates work
Create a template
Go to the Templates page and build a named set of positions — each with a description, minimum headcount, and required skills. Give the template a name like "Marathon Setup" or "Festival Stage A".
Apply to an event
When creating a new event, or from the Positions tab of an existing event, choose "Use template". All positions are added to the event in one step — with all their details intact.
Customise as needed
Templates are a starting point, not a fixed blueprint. Add extra positions, remove ones that don't apply, or tweak details for the specific event. The template is unchanged.
Who benefits most from templates
Templates are especially valuable for organisations that run the same type of event repeatedly.
Running events & races
Course marshals, finish line crew, water stations, medical points — the same roles appear at every race. Save them once and apply to each new event in your calendar.
Festivals & concerts
Stage managers, access control, box office, hospitality, load-in crew. Each festival edition needs the same positions, with numbers varying by scale.
Sporting events
Whether it's a local club competition or a regional championship, the core volunteer roles tend to be consistent across events in the same series.
Fundraising events
Registration, merchandise, site setup, parking — charities running recurring events save significant setup time with a well-defined template.
Tips for getting the most from templates
Create templates by event type, not by scale. A "half marathon" template works for a 500-person race and a 5,000-person race — just adjust headcount per event.
Include required skills on positions so the system can surface volunteers with the right background when you're assigning the rota.
You can maintain multiple templates — one for a standard setup, one for a large event, one with extra medical coverage.
Templates can be applied to existing events too, not just new ones. Add a second template to a complex event that needs positions from multiple departments.
Stop rebuilding from scratch
Free for up to 10 people per event. No credit card needed.
Get started